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Google Workspace Disclosure

At Freedom Classical Academy (FCA), we use Google Workspace for Education, and we are seeking your permission to provide and manage a Google Workspace for Education account for your child. Google Workspace for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At FCA, these accounts are created primarily to enable access to 3rd party apps such as Clever. Students in grades K-5 are not given the login information for these accounts. Students in middle school may use their Google Workspace for Education accounts to complete assignments, communicate with their teachers, and learn 21st century digital citizenship skills. 

 

The notice, below, provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

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  • What personal information does Google collect?

  • How does Google use this information?

  • Will Google disclose my child’s personal information?

  • Does Google use student personal information for users in K-12 schools to target advertising?

  • Can my child share information with others using the Google Workspace for Education account?

 

Please read it carefully, let us know of any questions, and then sign on the enrollment form  to indicate that you’ve read the notice and give your consent. If you don’t provide your consent, we will not create a Google Workspace for Education account for your child. 

 

Failure to allow for your student to be assigned a google account may prevent FCA from providing access to required school apps such as Clever, Reveal Math, NWEA MAP, and other technology assets used frequently in your scholar’s education.

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What personal information does Google collect?

 

When creating a student account, Freedom Classical Academy may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the Google Workspace for Education account. When a student uses Google core services, Google also collects information based on the use of those services. This includes:account information, which includes things like name and email address.activity while using the core services, which includes things like viewing and interacting with content, people with whom your student communicates or shares content, and other details about their usage of the services.settings, apps, browsers & devices. Google collects information about your student’s settings and the apps, browsers, and devices they use to access Google services. This information includes browser and device type, settings configuration, unique identifiers, operating system, mobile network information, and application version number. Google also collects information about the interaction of your student’s apps, browsers, and devices with Google services, including IP address, crash reports, system activity, and the date and time of a request.location information. Google collects information about your student’s location as determined by various technologies such as IP address and GPS.direct communications. Google keeps records of communications when your student provides feedback, asks questions, or seeks technical support

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How does Google use this information? 

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In Google Workspace for Education Core Services, Google uses student personal information primarily to provide the core services that schools and students use, but it’s also used to maintain and improve the services; make recommendations to optimize the use of the services; provide and improve other services your student requests; provide support; protect Google’s users, customers, the public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more information.

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Does Google use student personal information for users in K-12 schools to target advertising?

 

No. There are no ads shown in Google Workspace for Education core services. Also, none of the personal information collected in the core services is used for advertising purposes.

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Can my child share information with others using the Google Workspace for Education account?

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We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. For example, if your student shares a photo with a friend who then makes a copy of it, or shares it again, then that photo may continue to appear in the friend’s Google Account, even if your student removes it from their Google Account. When users share information publicly, it may become accessible through search engines, including Google Search.

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Will Google disclose my child’s personal information?

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Google will not share personal information with companies, organizations and individuals outside of Google except in the following cases:

With our school: Our school administrator (and resellers who manage your or your organization’s Workspace account) will have access to your student’s information. For example, they may be able to:

  • View account information, activity and statistics;

  • Change your student’s account password;

  • Suspend or terminate your student’s account access;

  • Access your student’s account information in order to satisfy applicable law, regulation, legal process, or enforceable governmental request;

  • Restrict your student’s ability to delete or edit their information or privacy settings.

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With your consent: Google will share personal information outside of Google with parental consent.

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For external processing: Google will share personal information with Google’s affiliates and other trusted third party providers to process it for us as Google instructs them and in compliance with our Google Privacy Policy, the Google Cloud Privacy Notice, and any other appropriate confidentiality and security measures.

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For legal reasons: Google will share personal information outside of Google if they have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary for legal reasons, including complying with enforceable governmental requests and protecting you and Google.

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